3DOcean

Freelance / Self Employed

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WildeMedia says

Hi guys and gals,

I’m wanting to get my freelance side of work properly up and running this year with all the right forms, invoices, taxes, etc. I’m just wanting to know if anyone is freelance here and what did you do, step by step, to get your freelance business up and running.

Who are the right people to talk to and what forms do I need? I’ve signed up to Invoice Machine which seems to be pretty good so far.

Is it worth me getting an accountant? I only have 1 or 2 projects a month at the moment.

Posted 1 year ago Permalink
WildeMedia is an Envato staff member
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contrastblack says

Hello!

An accountant is only there to be paid, and relieve you of basic self-inform duties. If you have 1-2 projects a month, it is pretty close to pointless to hire one… but that does mean that you have to check out the forms, and applicable laws regarding freelancing with a lawyer. I also skipped that part, and did it later after starting the freelancing thing, and apparently I was lucky enough to not have left any MAJOR points out of contracts… but the lawyer did help remind me of minor clauses that could have made my life easy with past clients.

Beyond that, be sure to keep receipts for EVERYTHING freelance-related (including office goods) as some of them can be tax-deducted or offer tax-deductions based on re-investment of profits into business expansion.

This topic is a great idea, and I would also love to read up on hints and ideas, and will contribute further along, as I remember important and relevant steps that need to be taken into account.

Best regards,

Cb.

Posted 1 year ago Permalink
contrastblack is an Envato staff member
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WildeMedia says

Thanks CB.

Do I need to register my business name or anything?

Also how do you pay the important things such as tax and vat, etc. I go into my local Post Office but I don’t think that is the right solution…

Posted 1 year ago Permalink
WildeMedia is an Envato staff member
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vibes35 says

WildeMedia-

I worked full time as a freelancer for about 4 years!

Here is what I did:

1- I set up an LLC business license with Tax ID 2- I used this LLC to setup a separate business bank account 3- I purchased a 3-ring binder to keep hard copies of all my contracts 4- I setup a PayPal account with designated business email 5- I kept receipts of everything as well as a time tracker app and kept an excel spreadsheet to weigh cost vs time analysis 6- Setup a dedicated phone, email etc.

I did not use an accountant keeping organized on my own. KEY is to keep records of everything…

On good months I made 12k and on the bad I made 1k

It was challenging in the sense that I worked from home most of the time which made it possible to work all the time… especially since I love what I do :)

I have a great book that contains much information i will post later when I get home that you can get off Amazon… I just can’t remember the name now but wish I would of had it when I first started.

Good luck and congrats!!

Posted 1 year ago Permalink
vibes35 is an Envato staff member
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WildeMedia says

Thanks Vibes that awesome information. I am a very organised person so I could definitely keep all the paperwork together easily enough.

Would all those steps be the same for in the UK? e.g the LLC Business Licence?

Posted 1 year ago Permalink
WildeMedia is an Envato staff member
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WildeMedia says

How come you don’t work freelance any more then? I would like to hear bad and good points about going freelancing.

Posted 1 year ago Permalink
WildeMedia is an Envato staff member
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vibes35 says

It would definitely be worth checking out the laws in your area and what it takes to organize a business license. The LLC here was like $50.00 to setup with a small renew fee every year.

First off the reason I went full freelance was supposedly for more freedom and dictating my own schedule…. don’t get me wrong there are plenty of benefits… I will never forget the first week when I was awarded a contract and got handed an initial check for 12k with a signed agreement for 6k more on completion.. Not bad for 1 month!

Money was good with its natural ups and downs… I found myself working way too much though and neglecting other things.

A great opportunity came up a bit later as a result of my ventures which offered me a great full time job with salary and insurance.

I still do some freelance as well as Envato along with my full time job which consists of well designing 3D architectural renderings on the computer all day :)

To be honest I love the spirit of being my own boss, the stress is a bit more and personally I enjoy being full time with side work every once in a while to get a little extra on the side to fund my camera equipment and other hobbies.

Hope this helps!!

Posted 1 year ago Permalink
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groBoto says

Hello Christine,

All good advice given here.

My thoughts – (I’ve been freelancing for nearly 40 years) -

There are several options, and what you choose will depend on what kind of work you do, what kind of tax/legal situation you have (and want), and how much you are willing to deal with on the biz side of things.

Of course this could all be a bit off because – being a Yank – I know nothing of UK law. So for what it’s worth – and assuming comparable options are available in the UK:

By far the simplest is ‘sole proprietor’. All you need to do is register a DBA (doing business as). Costs almost nothing – taxes are very simple – you can deduct all expenses.

Limited Liability Corporations (LLC) and Limited Liability Partnerships (LLP) in the offer some tax advantages – how much of an advantage, if any, depends on many factors. Perhaps more importantly, they offer liability protection. For example, if your LLC is successfully sued, or your business gets into financial difficulty/bankruptcy, your personal assets are fully protected.

LLC ’s require more paperwork, fees, and filings. They make your taxes more complicated.

Health Insurance is a big factor in the US – thankfully, I assume a non-issue for you.

On a personal note, I could not imagine having lived my professional life any other way. The constant variety, challenges, learning and discovery that have flowed from that choice have been very fulfilling. It has meant dealing with very lean times and enjoying very ‘fat’ times.

If you are highly adverse to risk, and uncertainty causes undo stress, freelancing is a questionable choice. If droll, mundane, repetitive work darkens your spirit, then freelancing will likely fit well.

I shouldn’t overgeneralize – my personal freelance trek has been wildly diverse and chaotic – by design I suppose. My more organized and methodical friends and colleagues have demonstrated that freelancing can be considerably saner.

In any case, good luck and Best Wishes, DA

Posted 1 year ago Permalink
1068 posts
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WildeMedia says

I would rather know all my personal things are safe if I was ever to be sued touches wood. I’ve been looking over the Business Link website and they seem to have endless amounts of information but I just want to know who I need to speak to.

I also emailed Companies House and they were saying that I would be a sole trader. I might email back and ask about an LLC .

Posted 1 year ago Permalink
WildeMedia is an Envato staff member
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groBoto says

Right. I’ve never been sued or faced bankruptcy (knock wood here too), but it’s comforting to know one is insulated.

Sole Trader must be the same as Sole Proprietor here in the US. I see on the Companies House site, that LLPs (limited liability partnerships) are available in the UK. I’m in an LLP . Here, they offer all of the same protections as an LLC , but are much simpler as far as paperwork and taxes – and you are free to define the terms of partnership just about any way you like. Of course, they are a form of partnership, so two our more individuals must be involved. LLCs require more formal structure and paperwork – including quarterly/annual reports, officers – all a bit excessive if you are a 1 or 2 person operation.

As for advice/advisors; It looks like you can do everything online with Companies House. Sole Trader and LLP ’s are probably quite simple. For LLCs I’d suggest you first spend an hour with an accountant or business tax consultant. Many factors effect whether you will benefit from incorporating. It requires knowing your specific circumstances. It’s worth the money spent on such a consult.

Best of Luck, DA

Posted 1 year ago Permalink
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